Kenya: MV&R Data & Administration Assistant

Role Summary:

This position provides administrative and data support to the Monitoring, Verifications and Reporting Unit of the Somalia Program Support Services (SPSS) contract. S/he works in close coordination with the MV&R Manager and the Data Manager.

Key Responsibilities:

Provide general administrative support for the MV&R unit

• Establish hard-copy and e-files and organize documents for ready access
• Maintain MV&R Unit calendars and/or otherwise schedule meetings, to advise staff, callers, and visitors when work items or particular individuals will be available, and to otherwise provide appropriate information
• Organize and insert information in information sheets
• Assist with generating MV work tools such as work plans, checklists, etc.
• Assist in preparation of materials for tool inductions and training
• Assist in compilation of MVR reports including collation and attachment of relevant support documentation
• Support adherence to meeting deadlines
• Assist in liaising with Field Supervisors and TPMs firms
• Track timely payments to vendors and consultants with Finance Unit
• Assist the Data Manager to maintain the internal report tracking and archiving system for SPSS

Support the Mobile System for Field Data Collection & report generation

• Maintain and track inventory of mobile devices
• Help liaise with service providers and assist with trouble-shooting & communication with MV&R teams and Field Supervisors in Somalia
• Assist the Data Manager with reviewing data entered into the system and applying quality controls
• Assist with follow up with TPMs, liaising with the MVR Manager, M&V Officer, and Data Manager
• Play a major role running the report tracking and information system that will be used by individually Hired Consultants/Report Writers, SPSS Staff in Nairobi, IBTCI Home Office Staff in the US, Third Party Monitors (TPM) – hired by SPSS to collect data in Somalia, USAID Implementing Partners (IPs) in Somalia, and USAID Somalia Program Staff in Nairobi
• Organize and maintain entry of data into dashboards and reporting formats
• Maintain the MV&R Unit tracker for MVR round 1-4 reports

Support the Performance Management Tracking activities

• Assist the Data Manager as needed with entry and extraction of data
• Assist with analyses guided by the Data Manager or other SPSS staff
• Perform cross-checks for accuracy
• Assist the Data Manager to track the quarterly USAID Somali IP reporting procedures and practices.

Perform other duties as required

· Assists with other tasks or responsibilities that may arise based on MV&R Unit needs

Minimum Education, Skills and Abilities:

• A degree in Information Technology, Statistics, or a related field.
• Minimum 2 years’ experience working with databases and entering and extracting data.
• Experience providing administrative support to teams, a proactive team player.
• Excellent communications skills, good verbal and written English.
• Understanding of monitoring and evaluation principles desirable.
• Interpersonal skills and personal maturity, tact, courtesy, patience, adaptability, initiative, cooperativeness and resourcefulness

Please submit a cover letter, CV, and three professional references to by August 14, 2015 at https://ibtci.devhire.devex.com/jobs/331854