Country: South Sudan
Closing date: 24 Mar 2016
Position Title: Procurement and Logistics Officer
Duty Station: Various, South Sudan
Type of Appointment: Consultancy, 3 months with possibility of extension
Context:
Under the overall guidance of the Chief of Mission, the direct supervision of the Head of Sub-office and technical supervision of the Logistic / Procurement Head in Juba, the incumbent will be responsible for the following:
Core functions/ responsibilities:
Manage and conduct overall Procurement & Logistical actions within the Sub-office and Forward Operating bases in Upper Nile area, including (1) Property and Assets Control, (2) Supply, (3) Service/Maintenance, (4) Contractual agreements, (5) Common Transport Services (CTS) support to Humanitarian partners, (6) Administration of Logistics base/Common Workshop and (7) Administration of IOM Fuel depot.
Take responsibility for all planning, implementation and monitoring aspects related to procurement and logistical needs in Upper Nile area. Liaise with Project Managers and Head of Sub-Offices regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; generate reports for donor reporting as necessary, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures.
Assume the role as Logistics Cluster Lead in Upper Nile area, including priority planning, management of stocks and transport support.
Oversee all procurement activities in Upper Nile state and ensure compliance with IOM procurement rules and regulations from the start of the procurmnet process through the receipt of goods and services.
Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss; Control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment.
Ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM's best interest, regularly upgrade inventory list.
Prepare property lease contracts and rental agreements in coordination with Legal Department in HQs; ensure that finance unit is aware of contractual terms and conditions. Monitors owner's compliance to contractual agreements; when identified in the leases, coordinates for payment of utilities
Manage and supervise the overall maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.
Manage and control IOM Fuel depot in Malakal, ensure transparency of all fuel purchases & dispatches, implement & supervise curative measures for the upkeep of the fuel depot, implement standard operating procedures and databases to monitor fuel consumptions and reports.
Manage and monitor the performance of the IOM Upper Nile trucks/vehicles/heavy machines, to maximize utilization, routing and scheduling for timely deliveries of returnees. Oversee and supervise on the implementation of preventive and curative maintenance of vehicles/trucks and generators, Implement Standard Operating Procedures
Manage and monitor the performance of the IOM workshop to ensure efficiency of repairs to trucks/vehicles & generators, maximize utilization of machinery and provision of required machinery, establish standards to achieve maximum reliability with minimum downtime
Manage, Train and supervise staff dedicated to the above duties and responsibilities.
Desirable Competencies:
Behavioral
a) Takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning: communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) contributes to a collegial team environment; h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; i) displays awareness of relevant technological solutions; j ) works with internal and external stakeholders to meet resource needs of IOM.
Technical
a) Effectively applies specialized knowledge of logistics and procurement to timely source goods and services; b) effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
Desirable Qualifications and Experience
a) Master’s degree in Social Sciences, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or University degree in the above fields with four years of relevant professional experience.
b) Experience in managing diverse procurement and logistics operations;
c) Excellent level of computer literacy and good knowledge of SAP required;
(d) documented leadership and management skills;
(e) Experience with humanitarian response in hardship environment is desired.
Languages:
Thorough knowledge of English
How to apply:
Interested candidates are required to submit a letter of motivation and curriculum vitae to below email address. Please indicate the position title on the subject line while sending your application.
E-mail: vss@iom.int
Women are highly encouraged to apply.